Introducing eClinical

The No. 1 data capture system for hybrid paper and electronic data collection in clinical trials

Capturing high volumes of patient and study data from case report forms, patient reported outcomes and patient surveys or questionnaires can be a time consuming and labour-intensive task.

eClinical is a data capture system that enables you to process high volumes of paper trial forms with clinical efficiency, without compromising accuracy, reliability or auditability.

  • Supports your aims with tried and tested document management technology
  • Combines traditional paper-based surveys and electronic case report forms (eCRF) for data capture
  • Brings clinical efficiency to your data collection and management
  • Meets requirements (e.g. 21 CFR Part 11 guidance) for auditable process and good housekeeping
  • Reduces time and resources required for data collection in clinical trials

Used as part of an FDA 21 CFR part 11 compliant system, eClinical is a viable, high-quality and lower cost alternative to the large and complex EDC systems used in clinical trials.

Clients
How it works

As new drug and product development can take many years and cost millions, you cannot underestimate the importance of your document management and form processing to ensure everything is done right the first time.

However big or small the trial, it is prone to human error. As many involve a large number of trial patients and investigator sites, you have to be able to rely on your data collection processes. The simplicity of eClinical is such that any member of your clinical trials team with basic IT literacy skills can be trained up to take responsibility for designing data capture forms and system administration.

Walkthrough the steps involved to get better grasp of what it can do for you.

Design

attractive and functional questionnaires, surveys and case report forms with the easy to use CRF designer to meet trial protocol and standard operating procedures (SOP)

Capture

patient data whatever the method of delivery (fax, paper, web or eMail) for maximum efficiency

Extract

data using OCR, ICR, OMR, barcode, and logo recognition

Verify

the data to ensure only accurate results are captured

Export

data to the Trial Master File (TMF), clinical trial management software (CTMS) or related databases and applications for true integration

Archive

and retrieve forms securely and conveniently for total accountability

You can read how eClinical meets the guidance outlined in ‘The Guide to Efficient Trial Management’ by The UK Trial Managers’ Network (UKTMN) or view our FAQ section.

Benefits

Consistent eCRF/CRF design

A WYSIWYG form designer allows you to create, configure and deploy forms (e.g. CRFs, PROs, patient follow-up and questionnaires) with re-usable fields, sections and design elements.

Replicate existing forms to accelerate study build

Either design new paper-based survey forms or capture your existing CRF designs by overlaying data entry fields on top of your current structure.

Efficiently collect information with multiple methods of data collection

Capture clinical data from multiple sources (MFPs, scanners, fax, eMail, web and smartphones) in both centralised and distributed capture environments.

Improve accuracy and lower risk

eClinical captures your data with clearly defined and consistent rules with non-compliant data flagged for human verification.

Archiving clinical trials data

Once content is verified, it can be exported into your TMF or eStore for archiving and retrieval. Alternatively, it can be exported to different formats including Excel, CSV, XML, SQL or SPSS.

FDA 21 CFR Part 11 compliant

eClinical can be used as part of an FDA 21 CFR Part 11 compliant system to streamline clinical trials processes and remain compliant.

Migrate from paper to electronic data capture (EDC)

eClinical allows paper CRF’s to be exported from the CRF Designer as dynamic PDF or HTML forms for end-users to complete on-screen and submit electronically back to the verification module.

Improve productivity

Allow your trial team to focus on more productive tasks rather than time-consuming document sorting and manual data entry.

Reduce costs

You can save on postage and transportation, scanning bureaus and end your need for expensive storage space.

Time savings

eClinical reduces time spent on study build, medical data entry, and query management, resulting in accelerated data capture.

No lost paperwork with on-site scanning

Case report forms, paper questionnaires and patient surveys are scanned by the site with a digital copy immediately available and stored in records management software.

Reduce implementation time

eClinical accelerates the time needed to build and release a new study, which can have a significant benefit in reducing your time to market.

Reduce data entry errors

Reduce data entry errors by extracting data from scanned documents using OCR, ICR, OMR, and barcode technologies. Only invalid or unrecognisable fields are shown to human operators.

Built on a solid framework

eClinical is not just an off-the-shelf data capture system; it is bespoke and tailored from off-the-shelf components. This means you get a solution that does exactly what you need, is not bloated with extra functionality and you get peace of mind that your mission critical application is built on a solid and well supported framework.

Case studies

York Teaching Hospital

York Teaching Hospital save 165 hours throughout Phase III clinical study by moving from a paper-based system to electronic data capture.

The EDC system has been implemened quickly and is helping York collect high quality data in accordance with the study protocol.

Keele Clinical Trials Unit

Keele Clinical Trials Unit (CTU) specialises in the development and delivery of high-quality multicentre clinical trials, testing treatments and health services, as well as other high-quality clinical studies, including large epidemiological studies, in primary and secondary care settings with the aim of improving patient care.

Keele CTU has a well established track record of research delivery particularly in the areas of primary care research. Operational services such as trial management, software development, data management and statistical services are provided to support the delivery of high quality, ethically and clinically relevant research. Staff within the CTU have a strong knowledge base of research methodology and Trust/Primary Care procedures. They have an understanding of the needs of the Sponsor, Investigator and the Participants.

To facilitate the required data collection for their studies, Keele CTU uses TeleForm software to scan, verify and export paper questionnaires and case report forms directly into a database.

eMail: CTU operations

Website: Keele CTU website

LSHTM and MenAfriCar

The London School of Hygiene and Tropical Medicine (LSHTM) and MenAfriCar are using eClinical to study meningococcal meningitis carriage in households in Africa and document the impact of a new vaccine (PsA-TT) on reducing transmission of serogroup A meningococcal meningitis.

The data capture software pre-populates the paper forms prior to collecting data from thousands of study participants across Africa. The forms are scanned, indexed and exported to the main trial database in London.

GIG Cymru / NHS Wales

GIG Cymru / NHS Wales is using eClinical to scan paper surveys into a database.

The data capture system scans, verifies and exports paper case report forms from the ‘All Wales Medication Safety Monitoring’ trial into a database.

University of Plymouth

Used to support university clinical trials, eClinical is scanning clinical assessment forms for medical students at the University of Plymouth.

King’s College London

King’s College London is using eClinical to scan, verify and export paper case report forms from several trials, including the SentiMAG multicentre study, directly into a database.

South East Wales Trials Unit (SEWTU)

SEWTU is currently using eClinical to scan surveys, verify data and export paper case report forms, questionnaires and patient feedback forms directly into a clinical trial database across various studies.

Clinical Trials Group at UCL

Clinical Trials Group at UCL manage follow-up information from patients involved in clinical trials with eClinical.

Forms library
  • university-of-plymouth-medical-emergencies-crf

    University of Plymouth

    Validation of Clinical Competency
  • university-of-plymouth-diagnosis-and-treatment-crf

    University of Plymouth

    Diagnosis and Treatment Planning Assessment (DTPA)
  • university-of-plymouth-diagnosis-and-treatment-paper-crf

    University of Plymouth

    Diagnosis and Treatment Planning Assessment (DTPA)
  • Western Sussex Hospitals NHS Trust

    Variations in Hospital Mortality Project
  • North Cumbria University NHS Hospitals Trust

    Advancing Quality Hip/Knee Replacement Record
  • NHS Wales

    All Wales Medication Safety Monitoring
  • KCL

    SentiMAG Multicentre Phase II Trial (Adjuvant Therapy Form)
  • lshtm-use-eclinical-data-capture-system-for-ccf-form

    London School of Hygiene and Tropical Medicine / MenAfricar

    Community Characterization Form (CCF)
  • lshtm-use-eclinical-data-capture-system-for-paper-crf

    London School of Hygiene and Tropical Medicine / MenAfricar

    Fiche de Recensement de la Population – Partie B (PCF-B)
  • lshtm-use-data-capture-system-to-manage-paper-crf

    London School of Hygiene and Tropical Medicine / MenAfricar

    Formulaire de Despistage
    Verified product reviews

    Easy to use

    Overall, this system works really well for us. This is a great way to capture patient data and scan it into a usable database with out manually entering all their answers.

    Our studies can have a lot of forms, and having the ability to scan everything into a database with TeleForms has made everything much more efficient.

    Essential tool for paper forms

    We use TeleForm to collect data for clinical trials.

    It’s a very solid system, allows to create forms that fit our studies while keeping them clear and easy to fill out for participants.

    Testimonials
    Prior to the launch of the study, our requirements changed frequently and deadlines were very tight. ePC have been very supportive in dealing with these design changes. This is not a typical project but ePC have risen to the challenge and I am happy with the progress achieved so far.
    Arouna Woukeu, IT Manager, London School of Hygiene and Tropical Medicine (LSHTM)
    The nature of clinical trials means that we need highly accurate data to be captured from a large user-base in a timely manner. The TeleForm solution, provided by ePC, has allowed SEWTU to expand its productivity with these objectives in mind.
    John Evans, Information Manager, South East Wales Trials Unit (SEWTU)
    ePC are making a valuable contribution to our aim of running trials in an efficient and cost effective manner.
    Dr. Ingrid Potyka, Senior Clinical Operations Manager, UCL
    The implementation has been a smooth process. ePC have been really helpful throughout the project. They were able to offer advice when designing / planning the eCRF and help us iron out challenges before they became major issues. Their advice has really helped us focus on what data we needed to collect in order to meet trial objectives and regulatory requirements. I highly recommend them to other CTU’s seeking to implement an eForms system.
    Monica Haritakis, Clinical Trial Manager, York Teaching Hospital NHS Foundation Trust
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    eClinical is a powerful solution that allows for data capture from paper and electronic case report forms.

    Built on a solid framework, eClinical is configured to do exactly what you need and is not bloated with extra functionality.

    Fill out this form and we will contact you to discuss your requirements.





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